Privacy Policy

Last Updated: 27.06.2026

1. Introduction

Welcome to IMCAB (International Mothers in Career and Business). We are committed to protecting your privacy and ensuring that your personal information is handled responsibly, transparently, and in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, register for membership, subscribe to our communications, participate in our events, or interact with our services.

By using our website, you acknowledge that you have read and understood this Privacy Policy.

2. Who We Are

IMCAB (International Mothers in Career and Business) is a professional platform dedicated to empowering international mothers in Germany through career development, entrepreneurship, financial empowerment, leadership, resilience, networking, and community engagement.

For privacy-related enquiries, please contact us at:

Email: team@imcab.de

3. Information We Collect

Depending on how you interact with IMCAB, we may collect the following categories of personal data:

Personal and Contact Information

Full name
Email address
Telephone number
Country of origin
Current city or region in Germany
Other contact information you choose to provide

Professional, Educational, and Background Information

Professional status
Years of professional experience
Education and qualifications
Field of study
Professional field
Professional interests, goals, and background information

Membership, Participation, and Engagement Information

Membership applications and preferences
Event registrations and participation
Volunteer, mentoring, speaking, partnership, sponsorship, donor, and collaboration information
Community engagement preferences
Membership declarations, acknowledgements, and consents

Communications

Information you choose to provide through:

Contact forms
Membership applications
Event registrations
Partnership, sponsorship, speaker, mentor, volunteer, or contributor applications
Newsletter subscriptions
Surveys and feedback
Emails and other correspondence with IMCAB

Technical Information

When visiting our website, we may automatically collect:

IP address
Browser type
Device information
Operating system
Website usage information
Pages visited
Date and time of visits
Cookies and similar technologies

4. How We Use Your Information

We use your information to:

Process membership applications
Respond to enquiries
Register you for events
Send newsletters and updates (where you have subscribed)
Provide information about IMCAB programmes and initiatives
Improve our website and services
Understand visitor behaviour and website performance
Communicate important updates
Maintain the security of our website
Fulfil legal obligations

5. Legal Basis for Processing

Where required by GDPR, we process personal data based on one or more of the following legal grounds:

Your consent
Performance of a contract
Compliance with legal obligations
Legitimate interests in operating and improving IMCAB
Protection of vital interests where applicable

6. Membership Applications

When you apply to become an IMCAB member, we collect only the information necessary to evaluate your application, manage your membership, and communicate with you regarding IMCAB activities.

Membership information is treated confidentially and accessed only by authorised individuals.

7. Events

When registering for IMCAB events, we may collect information necessary to organise and manage participation.

This may include:

Registration details
Attendance records
Dietary or accessibility requirements (where voluntarily provided)
Feedback following events

Photographs or videos may occasionally be taken during public events for promotional purposes. Where appropriate, participants will be informed in advance.

8. Newsletters and Communications

If you subscribe to our newsletter or updates, your email address will be used to send:

Event announcements
Community news
Articles and insights
Programme updates
Opportunities relevant to international mothers

You may unsubscribe at any time using the unsubscribe link included in our emails.

9. Cookies

Our website uses cookies and similar technologies to improve user experience, analyse website traffic, and enhance website functionality.

Cookies may include:

Essential cookies
Performance cookies
Analytics cookies
Functional cookies

You may manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect website functionality.

10. Third-Party Services

We may use carefully selected third-party providers to operate our services, including providers for:

Website hosting
Email communications
Newsletter management
Event registration
Website analytics
Spam protection
Form submissions

These providers process personal information only where necessary and in accordance with applicable data protection requirements.

11. Data Sharing

We do not sell your personal information.

We may share information only when:

Required by law
Necessary to provide requested services
Working with trusted service providers under appropriate contractual safeguards
Protecting the rights, safety, or security of IMCAB or others

12. Data Security

We implement appropriate technical and organisational measures to protect personal information against:

Unauthorised access
Loss
Misuse
Alteration
Disclosure
Destruction

While no online system can guarantee absolute security, we continually review and improve our security practices.

13. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes described in this Privacy Policy or to comply with applicable legal obligations.

When information is no longer required, it will be securely deleted or anonymised.

14. Your Rights

Subject to applicable data protection laws, you may have the right to:

Access your personal information
Correct inaccurate information
Request deletion of your information
Restrict processing
Object to processing
Withdraw consent where consent was previously provided
Request data portability
Lodge a complaint with the relevant supervisory authority

Requests may be submitted to:

team@imcab.de

15. Children’s Privacy

Our website and services are intended for adults.

We do not knowingly collect personal information from children without appropriate parental consent where required by law.

16. International Data Transfers

Where personal information is transferred outside the European Economic Area (EEA), appropriate safeguards will be implemented to ensure that your information receives an adequate level of protection in accordance with GDPR.

17. Changes to this Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, legal requirements, or operational practices.

The updated version will always be published on this page together with the revised effective date.

18. Contact Us

If you have any questions regarding this Privacy Policy or how your personal information is handled, please contact us:

IMCAB – International Mothers in Career and Business